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AP Approved to Pay

Table of Contents [Hide/Show] Default Menu Location General Information Approving Invoices to Pay

Default Menu Location¶

Transaction >> Accounts Payable >> Approve AP Invoices

Click here for a screenshot

General Information¶

There are several options available to you when selecting which invoices to approve, such as:

• Vendor
  

• AP Invoice Due Date
  

• AP Invoice Discount Date
  

• AP Invoice Amount
  

• Payment Priority
  

The list of invoices displayed to you will be color coded.

Click here for a screenshot

• Yellow = A sub-approval is pending. The invoice needs to be approved by someone else before it can be approved to pay in this screen.
  

To view the approval details, double-click on the Invoice# in the grid and then click the APS button on the AP Invoice screen.

• Blue = Discount Available. There is a discount available to you according to the terms of the AP Invoice.
  

• Green = Available Discount will expire in less than 10 days.
  

• Red = Invoice is Past Due. The invoice is past due according to the terms on the AP Invoice.
  

Approving Invoices to Pay¶

Once the invoices have been selected in the grid (Apr column checked), simply click the Update button at the bottom of the screen to mark them as approved.

You can un-approve an invoice if it has not been paid. Simply uncheck the Apr box and click Update.