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General Information
Default Menu Location Transaction >> Importers/Exporters >> Accounting >> AP Invoice Import Screen Name IMPORTAPINV Function The AP Invoice Import screen allows users to import external Account Payable invoices into Adjutant. AP Invoice Import Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Invoice Header import template file (in XLS format). Note - both the Header and Distributions files are required and [...]
General Information
Default Menu Location : Reports >> Accounts Payable >> AP Aging Screen Name : APAGING Function: The AP Aging (or Aged Payables) report displays open AP invoices in 4 groups of aged days. To see a current aged payables report, simply open the screen and click Output. Enabling the DrillDown View check box will drill into the Vendor and AP Invoice while the report is still open.
AP [...]
General Information Default Menu Location Transaction >> Accounts Payable >> Add/Edit AP Invoice Screen Name APMAST Function The AP Invoice Screen has many uses. From this screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set [...]
[...] General Information
Default Menu Location: Transaction >> Importers/Exporters >> Accounting >> AP Check Import Screen Name: IMPORTAPCHK Function: This screen imports historical AP Check payment records tied to AP Invoice numbers in Adjutant. Import AP Checks Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Check Header import template file (in XLS format). Note - both the Header and Distributions [...]
General Information
Default Menu Location : Transaction >> Accounts Payable >> Approve AP Invoices Screen Name : APAPRPAY Function: Every AP invoice must be approved to pay before a payment may be issued for it. An AP Invoice may be approved on the Approve to Pay screen or directly from the AP Invoice screen . Approving an AP Invoice does not mean a check will be written for it. It only ALLOWS a check to be written for it. See the Print Checks page [...]
[...] AP20CHKNO setup option is enabled. Change screens to use 15 char numbers. APAGEPOLIST - Add POs linked to AP Invoice to polist field in cursor. Only works in detail mode. APAPRPPAYZERO - Makes 0 show up in grid. APCCVENDOR2 - If enabled, AP Credit Card Vendors must use the APCCVENDOR Org Attribute, rather than the CCDATA attribute. The CCDATA attribute becomes exclusive for personal credit card data for sales. APCHECK48 - Allows 48 invoices on a check without printing an overflow stub. To use, APCHKOVERFLOW rule must be setup Text1 = Overflow [...]
[...] Description
A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup. Screens Involved
- Rule Maintenance - Checking Accounts - Contacts - Generate AP EFT File
Required Setup Rule Maintenance : First requirement is to setup the ACH Data Setup rule. GL Account - [...]
[...] cash/checking account in screens like Apply Cash Receipts, POS and Credit Card Processing, Approve AP Invoices, and Non AR Cash Receipts. Adjutant will first attempt to match using the combination of Default AR or AP plus the Warehouse, then match on Warehouse alone, then Default AR or AP flag without the Warehouse, then if no other matches, it will use the first account found. Std Check Form - The AP check form base name can be entered to default a specific check form when processing [...]
[...] is not highlighted, you do not have the security required to change the number.) Fields
APINVNO: AP Invoice number BIDPO: Bid PO/Vendor Inquiry BOL: Bill of Lading GLBATCH: GL Batch number INVNO: Invoice number LOTNO: Lot# on PO Receipts (only if POAUTOLOT setup option is selected) PONO: Purchase Order RFQNO: Customer Quote SONO: Sales Order/Work Order TASK: Service Order (if TASKNEWSEQ setup option is selected) WONO: Production Work Order Accounts
The Accounts tab contains the system default GL accounts for many different transactions. It also [...]
[...] Live Export files from legacy system: Open AR _ _ Mock Go Live Export files from legacy system: Open AP _ _ Mock Go Live Export files from legacy system: Inventory Quantities/Costs _ _ Mock Go Live Export files from legacy system: Coil quantities/costs/info _ _ Mock Go Live Import files into Adjutant: Open AR _ _ Mock Go Live Import files into Adjutant: Open AP _ _ Mock Go Live Import files into Adjutant: Inventory Quantities/Costs _ _ Mock Go Live Import files into Adjutant: Coil quantities/costs/info _ _ Mock Go Live Sort through [...]
[...] General Information
A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit.
Please note that your PO Clearing Account in the GL should reconcile to your Unbilled PO Receipts report. If it doesn't, then the most likely cause is an AP invoice that was distributed to the PO Clearing [...]
[...] amount of the inventory transactions. Purchase Orders : Clearing account used between PO Receipt and AP Invoice entry. This account is also commonly referred to as Accrued AP. Suspense : Suspense account used if the batch generator cannot match a transaction to a valid GL Account. Over/Under Billing : Revenue contra account for draw billing transactions from Project Control. Difference between Over/Under Billings and Variances: Over/Under Billings are only for Projects/Job Files. Variances are catch-all’s for regular, every day transactions. [...]
[...] Transaction >> Accounts Receivable >> AR Invoice Master
Screen Name : AP2AR
Function : The Create AP Invoice from AR Invoice screen allows a refund check to be issued from a credit or deposit on a customer's account.
The AR2AP button is only accessible when the invoice has a credit balance (a negative amount).
AR to AP
The customer MUST be setup as a Vendor in order to pay them (must have SOLDFROM and REMITTO attributes). If you see the message 'Not Set Up as Vendor', use the 'Make AR Customer a Vendor' button to immediately [...]
[...] for the comparison.
ACCOUNTS RECEIVABLE Reconcile A/R GL account(s) individually against the A/R Aging Report Write off any outstanding A/R that will never be collected to bad debt
ACCOUNTS PAYABLE Reconcile A/P GL account(s) individually against the A/P Aging Report Adjust any A/P GL discrepancies accordingly based on the situation
INVENTORY Perform the Unbilled PO Receipts clean-up and review prior to inventory reconciliation Reconcile inventory GL account(s) individually against the Inventory On Hand Report Adjust/write [...]
[...] General Information
Default Menu Location Maintain >> System >> Rule Maintenance Function The AP ACH Data rule controls the ACH format details and the link to the AP Bank G/L Account. This rule also holds the base ACH file name and the default email address that is used if no AP Contact email address is associated with the Remit To record on the check.
Rule Setup – Text Fields
GL Account: Enter the GL account number that matches the Cash/Checking Gl account that has been set up to create EFT [...]
General Information
Defualt Menu Location Transaction >> Accounts Payable >> Print AP Checks Screen Name PRINTCHECK2 Print AP Checks Screen Function Checks are typically printed from the the Print Checks screen in Accounts Payable. Print Checks
A single check may be issued for a single invoice from the Manual Check screen. There are several options available to you on the Print Checks screen, such as: Vendor AP Invoice Due Date AP Invoice Discount Date Payment [...]
[...] the end of the month, enter '32' as the FixDay. Offset Dates Reports with Report Set Logic
AP Aging [...]
[...] Purchase Order Receipt: A Debit is made to Stock Inventory account and a Credit is made to Accrued AP (P.O. Clearing) For more information please see the PO Receipt page AP Invoice: A Debit is made to Accrued AP and a Credit is made to Accounts Payable For more information please see the Accounts Payable page AP Check: A Debit is made to Accounts Payable and a Credit is made to a cash account For more information [...]
General Information
Default Menu Location Reports >> Accounts Receivable >> AR Aging with Payments Screen Name ARAGINGPAY Function The AR Aging with Payments report displays the AR Aging with a Payment/Adjustment/Credit History for each invoice.
Report Filters
Customer No/Company: Enter a Customer [...]
[...] Screen Name VOUCHLIST Voucher List Screen Function The Voucher List screen displays all scanned AP Invoices with their corresponding Voucher number. The Create AP Invoice button allows you to launch the AP Invoice Screen and pass the voucher number with it. Upon saving the new AP Invoice, the scanned image will automatically be transferred and viewable on the AP Invoice screen. Recommended Process/Usage
Buy a numbering stamp, ( like this one ). Stamp [...]
General Description
Default Menu Location Transaction >> Accounts Payable >> Generate AP EFT File Screen Name PRINTEFT Generate AP [...]
General Description Default Menu Location Reports >> Accounts Receivable >> AR Aging Screen Shot ARAGING Function The AR Aging report displays Accounts Receivable aged into four different periods. The time period groups will default to 30-60-90-120 days, but can be changed by the user. Fields/Filters
Customer No/Company: Enter a Customer Number or name to run the report for only one customer, otherwise leave these fields blank. Aging Groups (Days): Number of days for the different groups on the [...]
General Information
Default Menu Location Transaction >> Accounts Payable >> Void AP Checks Screen Name APCKVOID Function An AP check or range of [...]
General Information
Default Menu Location : Reports >> Accounts Payable >> AP Check Info Screen Name : CHECKINFO Function: The AP Check Info screen displays basic information about a check. You can select another check [...]
General Description
Default Menu Location: Reports >> Accounts Payable >> AP Invoice Report Screen Name OPENAP Function AP Invoice Report screen has the ability to generate different types of payable invoices such as, [...]
[...] Menu Location The Purchase Order Icon is located on the Tool Bar Screen Name POR3
Function The AP Info tab displays any related AP info that was entered while receiving the purchase order. A more detailed view of the receipt history is available [...]
[...] Name: REMITTO Function: The Remit To screen stores default information related to creating and paying AP invoices for vendor organizations. Fields
Tax Rate: Default Tax rate for Purchase Orders (POs). Terms: Default Accounts Payable (AP) terms. Misc Code: Customizable field. For details regarding how to use this, contact your ABIS Consultant. Discount: Default Discount Percentage. Sales Person: Remit To Sales Person. Terr: Default Territory. Legal Name: If filled out, this will be used as the vendor name when 1099's are printed. [...]
[...] Folder. Check this box for the Voucher folder. List of Codes
Code Description Prefix APMAST AP Invoice Vendno + - + Invoice Number + - ASSET Asset Custno + - + TagID + - BILLMAST AR Invoice Invoice Number + - BOL Bill of Lading BOL # + - BOM Bill of Material BPONO Bid Purchase Order Bid PO Number + - COIL Coil Coil Lot + - CONTRACT Contract ENT Organization Custno + - ETEMP Email Template EXPRPT Expense Report GLBATCHH Journal Batch Batch Number + - INBOX Used for Inbox Email process ITEM Inventory Item Item Code + - LOTITEM Lot Number (on hand) [...]
General Information
Default Menu Location Reports >> Accounts Payable >> AP Check Register Screen Name APCHKREG AP [...]
General Information
Default Menu Location Transaction >> Accounts Payable >> AP Invoice Master Screen Name APMAST Function A recurring AP invoice can be set up in the AP Invoice Master . The Template [...]
