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AP Invoice Import — 4.5%

General Information Default Menu Location Transaction >> Importers/Exporters >> Accounting >> AP Invoice Import Screen Name IMPORTAPINV Function The AP Invoice Import screen allows users to import external Account Payable invoices into Adjutant. AP Invoice Import Screen File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Invoice Header import template file (in XLS format). Note - both the Header and Distributions files are required and [...]

System Cash/Checking Accounts — 4.0%

[...] Add/Maintain checking accounts for the Accounts Receivable and Accounts Payable modules. System Check Accounts Check Numbers Checking Accounts are defined once in the Checking Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check. The next check number that Adjutant will use is also defined on the System Cash/Checking Accounts screen. Please note that the Next Check [...]

CID Setup Options — 3.5%

[...] User 3 field of the AMS_ORDERIN/AMSORDER and AMSBUNDLE/AMS_Bundlein tables. AP20CHKNO - Create new check number and manual check number fields in apchkacct table (16 characters). Use as check number fields if AP20CHKNO setup option is enabled. Change screens to use 15 char numbers. APAGEPOLIST - Add POs linked to AP Invoice to polist field in cursor. Only works in detail mode. APAPRPPAYZERO - Makes 0 show up in grid. APCCVENDOR2 - If enabled, AP Credit [...]

Import AP Checks — 3.4%

[...] General Information Default Menu Location: Transaction >> Importers/Exporters >> Accounting >> AP Check Import Screen Name: IMPORTAPCHK Function: This screen imports historical AP Check payment records tied to AP Invoice numbers in Adjutant. Import AP Checks Screen File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Check [...]

AP Invoice Master — 2.4%

General Information Default Menu Location Transaction >> Accounts Payable >> Add/Edit AP Invoice Screen Name APMAST Function The AP Invoice Screen has many uses. From this screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check [...]

Print AP Checks — 2.1%

General Information Defualt Menu Location Transaction >> Accounts Payable >> Print AP Checks Screen Name PRINTCHECK2 Print AP Checks Screen Function Checks are typically printed from the the Print Checks screen in Accounts Payable. Print Checks A single check may be issued for a single invoice from the Manual Check screen. There are several options available to you on the Print Checks screen, such as: Vendor AP Invoice Due Date AP [...]

User in Adjutant — 2.1%

[...] The user's ID on the SMTP server SMTP Password: The user's password on the SMTP server ESMTP: Check this box if the user is on an Extended SMTP setup FaxPress Name: Fax Server system name Fax User ID: Fax User ID Fax Password: Fax Password RSS Feed: Enter a valid RSS Feed to display feeds on the user desktop Active User: Check this box if the user is currently active and uses the system Locked Out: Check this box to lock a user out of the system Uncheck this box to let them log in again. [...]

AP Check Register — 1.9%

General Information Default Menu Location Reports >> Accounts Payable >> AP Check Register Screen Name APCHKREG AP Check Register Function The AP Check Registration allows tracking on all the checks from Accounts Payable. A Vendor and the appropriate Checking Account must [...]

Accounts Payable ACH Setup Process — 1.8%

[...] Description A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup. Screens Involved - Rule Maintenance - Checking Accounts - Contacts - Generate AP EFT File Required Setup Rule Maintenance : First requirement [...]

Approve AP Invoices for Payment — 1.5%

General Information Default Menu Location : Transaction >> Accounts Payable >> Approve AP Invoices Screen Name : APAPRPAY Function: Every AP invoice must be approved to pay before a payment may be issued for it. An AP Invoice may be approved on the Approve to Pay screen or directly from the AP Invoice screen . Approving an AP Invoice does not mean a check will be written for it. It only ALLOWS a check [...]

Void AP Check — 1.5%

General Information Default Menu Location Transaction >> Accounts Payable >> Void AP Checks Screen Name APCKVOID Function An AP check or range of checks can be voided by going to the Void AP [...]

AP Aging Report — 1.3%

General Information Default Menu Location : Reports >> Accounts Payable >> AP Aging Screen Name : APAGING Function: The AP Aging (or Aged Payables) report displays open AP invoices in 4 groups of aged days. To see a current aged payables report, simply open the screen and click Output. Enabling the DrillDown View check box will drill into the Vendor and AP Invoice while the report is still open. AP Aging Report [...]

Order Entry Setup Options — 1.3%

[...] Ship To locations. CCAPPROVE - Option to not block save of SO if using approvals. CHECKPACKQTY - Check entered qty vs system packqty. It Qty isnt a multiple, round to nearest multiple and notify user. CHECKPROFILE - CHECKPROFILE CHKZEROPRICE - Notifies user if item has $0 price and SO line is submitted to production. COILPROD - If set, coils must have color and gauge filled out in profile table. PWOs are grouped by GAUGE and COLOR. CPARTBILLTO - CPARTBILLTO DEPTPROD - Add new logic to S2P to break up PWO by Gauge/Color. Process logic by department based on log4 [...]

AP Check Info — 1.1%

General Information Default Menu Location : Reports >> Accounts Payable >> AP Check [...]

Company ID (CID) Maintenance — 1.1%

[...] field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click to open full image Fields Name: Name of the accounting software Note: Can not be left blank, must have one of the drop down options selected. Backend Type: Server type Note: Can not be left blank, must have one of the drop down options selected. Path to SYS Files: Location of accounting software on server Company ID: ID [...]

Print Invoices — 1.1%

[...] example: 100,103,105:108 will print invoice number 100, 103, 105, 106, 107, and 108. All Unprinted: Check this box to print ALL invoices that have not yet been printed/processed. Checking this box will make the program ignore the invoice number range. All: Check this box to print All invoices. This is useful if you wish to print all unpaid invoices or all invoices for a particular customer. Checking this box will make the program ignore the invoice number range. Customer Code: Enter a customer ID if you wish to print invoices [...]

Journal Entry Architecture - PO Receipt — 1.0%

[...] General Information A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit. Please note that your PO Clearing Account in the GL should reconcile to your Unbilled PO Receipts report. If it doesn't, then the most likely cause is an AP invoice that was distributed to the PO Clearing [...]

Go Live Checklist — 1.0%

[...] Live Export files from legacy system: Open AR _ _ Mock Go Live Export files from legacy system: Open AP _ _ Mock Go Live Export files from legacy system: Inventory Quantities/Costs _ _ Mock Go Live Export files from legacy system: Coil quantities/costs/info _ _ Mock Go Live Import files into Adjutant: Open AR _ _ Mock Go Live Import files into Adjutant: Open AP _ _ Mock Go Live Import files into Adjutant: Inventory Quantities/Costs _ _ Mock Go Live Import files into Adjutant: Coil quantities/costs/info _ _ Mock Go Live Sort through [...]

CID Accounting Setup — 1.0%

[...] field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click here for CID Accounting Backend Screen Fields Name: Name of the accounting software Backend Type: Server type Path to SYS Files: Location of accounting software on server Company ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number PR Clearing: [...]

Non Check Payments — 1.0%

General Information Default Menu Location: Transaction >> Accounts Payable >> Non Check Payments Screen Name: APNONCHECK Function: The non-check payment screen allows you to mark AP Invoices as paid without issuing a check. Non-Check Payment Screen The [...]

Standard Task Import — 1.0%

[...] Valid date codes are ##d (for days), ##w (for weeks), or ##m (for months). f8 - Admin - Enter a 'Y' to check the Admin box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to leave the box unchecked. f9 - NonBill - Enter a 'Y' to check the Non-Billable Task box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to leave the box unchecked. f10 - InHouse - Enter a 'Y' to check the In-House box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to [...]

HOW TO - Refund a Customer Credit — 0.9%

[...] Transaction >> Accounts Receivable >> AR Invoice Master Screen Name : AP2AR Function : The Create AP Invoice from AR Invoice screen allows a refund check to be issued from a credit or deposit on a customer's account. The AR2AP button is only accessible when the invoice has a credit balance (a negative amount). AR to AP The customer MUST be setup as a Vendor in order to pay them (must have SOLDFROM and REMITTO attributes). If you see the message 'Not Set Up as Vendor', use the 'Make AR Customer a Vendor' [...]

Task Grid — 0.9%

[...] complete tasks. To view all work for a specific location, enter the address in the Location field and check the All dates box. Make sure you are viewing both incomplete and complete service orders. Double-click on the service order # to drill down into the Task Entry Screen for more information. You may right-click on any service order # to display a drop-down menu. The fields and buttons in this screen are described below. Client: The customer/client you wish to view tasks for. This entry will be an organization with a Sold To attribute that has been previously set [...]

Accounts Payable Setup Options — 0.9%

[...] module is installed. ADJGL - Adjutant General Ledger module is installed. AP20CHKNO - Create new check number and manual check number fields in apchkacct table (16 characters). Use as check number fields if AP20CHKNO setup option is enabled. Change screens to use 15 char numbers. APAGEPOLIST - Add POs linked to AP Invoice to polist field in cursor. Only works in detail mode. APAPRPPAYZERO - Makes 0 show up in grid. APCHECK48 - Allows 48 invoices on a check [...]

Item Master — 0.8%

[...] Dec: The quantity of decimal places allowed when entering a quantity of the item Allocate at Order: Check this box if the item is lot controlled and you want to be able to allocate specific lots when entering a Sales Order. Master-Track: This assigns a different PackID to items receipted under the same lot number. For example, if you receipt 1000 feet of coil under lot# 1234, then perform a separate receipt of 500 feet under the same lot number (1234), then these receipts will display on separate lines in the #Lot tab of Item Master. Each line will have a separate [...]

Generate AP EFT File — 0.8%

General Description Default Menu Location Transaction >> Accounts Payable >> Generate AP EFT File Screen Name PRINTEFT Generate AP EFT File Function Generate AP EFT screen is used to create an AP report with a selected Checking Account , a specific EFT Transaction Date , a Check [...]

Print 1099s — 0.8%

[...] amounts. The Recalc Amounts button rebuilds the 1099 totals for the selected reporting year based on AP Check transactions. Then, use the Print tab filters and settings to generate a List Report for review for each 1099 Type. After reviewing the list report, leave all three output checkboxes unchecked and click Output to produce the 1099 forms for the indicated 1099 Type. You can perform an alignment test before this step to confirm the form layout. To produce the 1096 Summary form for the indicated 1099 Type, check [...]

AP ACH Data — 0.7%

[...] General Information Default Menu Location Maintain >> System >> Rule Maintenance Function The AP ACH Data rule controls the ACH format details and the link to the AP Bank G/L Account. This rule also holds the base ACH file name and the default email address that is used if no AP Contact email address is associated with the Remit To record on the check. Rule Setup – Text Fields GL Account: Enter the GL account number that matches the Cash/Checking Gl account that has [...]

Tap Setup — 0.7%

[...] to add builders and subdivisions to Adjutant. Payment The Payment tab/screen is used to apply a check/payment to a single or multiple taps. Select a Builder from the dropdown menu at the top and then click the ADD icon to enter a new payment. See the Instructions section on this page for more details on this tab. Addl Payment - This will display a grid that shows additional payment tasks that can be generated from Tap Screen. To add tasks to this list, select the Additional Payments service order group on the standard task setup. Pay Existing - This will [...]

Payment Priorities — 0.6%

[...] should not be paid. There are 4 letters that can be used to specify how an invoice is paid. M = Manual Check. Use the MC button on the AP Invoice screen to pay these invoices. N = Non-Check Payment. Use the Non Check Payments [...]

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