Here you can search through the pages of this Namespace, their attachments and the files uploaded to the system.
Note: the results will only display the items you have permissions to read.
General Information
Default Menu Location Transaction >> Importers/Exporters >> Accounting >> AP Invoice Import Screen Name IMPORTAPINV Function The AP Invoice Import screen allows users to import external Account Payable invoices into Adjutant. AP Invoice Import Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Invoice Header import template file (in XLS format). Note - both the Header and Distributions [...]
General Information
Default Menu Location : Maintain >> Accounts Payable >> Cash/Checking Accounts Screen Name: APCHKACCT Function: Add/Maintain checking accounts for the Accounts Receivable and Accounts Payable modules. System Check Accounts Check Numbers
Checking Accounts are defined once in the Checking Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed [...]
[...] ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number PR Clearing: Payroll Clearing account number Equip Clearing: Equipment Clearing account number Path to PR SYS Files: Location of payroll software on server PR Company ID: ID of company in payroll software PR Database Name: Name of the payroll database Posting Window : Transactions may only be posted within the dates entered here. [...]
General Information Default Menu Location Transaction >> Accounts Payable >> Add/Edit AP Invoice Screen Name APMAST Function The AP Invoice Screen has many uses. From this screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set [...]
[...] ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number PR Clearing: Payroll Clearing account number Equip Clearing: Equipment Clearing account number Path to PR SYS Files: Location of payroll software on server PR Company ID: ID of company in payroll software PR Database Name: Name of the payroll database Posting Window : Transactions may only be posted within the dates entered here. [...]
[...] transactions for asset, liability, income, expense, or capital accounts. Recording of a debit amount to one account and an equal credit amount to another account results in total debits being equal to total credits for all accounts in the general ledger. If the accounting entries are recorded without error, the aggregate balance of all accounts having positive balances will be equal to the aggregate balance of all accounts having negative balances. Accounting entries that debit and credit related accounts typically include the same date and identifying [...]
General Information
A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit.
Please note that your PO Clearing Account in the GL should reconcile to your Unbilled PO Receipts report. If it doesn't, then the most likely cause is an AP [...]
[...] cost of the items on the Sales Order. WIP has already been debited when the SO was shipped, so this account is always a wash (not affected).
Journal Entry Architecture
This section will describe how each fully qualified account is determined by the program. Accounts Receivable
The AR account can be one of two accounts: The AR account on the CID Maintenance Screen or the AR account listed on the Bill To Screen of the customer being invoiced. The
[...] General Information
Default Menu Location: Transaction >> Importers/Exporters >> Accounting >> AP Check Import Screen Name: IMPORTAPCHK Function: This screen imports historical AP Check payment records tied to AP Invoice numbers in Adjutant. Import AP Checks Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Check Header import template file (in XLS format). Note - both the Header and Distributions [...]
[...] Default Menu Location Maintain >> System >> Rule Maintenance Function The accounts receivable (AR) GL account used during the invoicing/shipping process and the point-of-sale (POS) can be established based on the sales order type. To utilize this feature, you need to update the Sales Order Type Overflow rule with the sales order type(s) and AR GL accounts you want to post against. Once the rule is updated properly, all orders with a matching SO Type will post the AR amounts to the specified GL account.
Rule Setup – Sales Order Type Overflow [...]
[...] Description
A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup. Screens Involved
- Rule Maintenance - Checking Accounts - Contacts - Generate AP EFT File
Required Setup Rule Maintenance : First requirement is to setup the ACH Data [...]
[...] current quantity in the new station after a successful scan. A
ACCTMGRBYORG - When enabled display account manager from parent company only. Otherwise, display all contacts with account manager attributes. ACCTMGRREQONENT - AcctMgrReqOnEnt ADDDATETOPROJOPPNO - ADDDATETOPROJOPPNO ADDSUSPECT - If enabled, suspect screen is launched after save of new Org, adding suspect attribute to new Org. NOTE: Orgs created from other screens will not auto populate a suspect attribute. ADDTODROPS - Add 1 to all drops with higher drop by 1 on change [...]
[...] Distribution Whse: Check this box if the warehouse is used only to distribute to other warehouses. Checking this box prevents this warehouse from being used in Order Entry. Central Whse: Checking this box will include shipping event transfers in the usage totals when updating the min/max quantities for that warehouse. Click the Setup Item Codes button to set up all stock items for receipt/distribution in the warehouse selected. Accounts Tab
The Accounts tab is used to set up the default control and clearing accounts for the warehouse [...]
Stock Inventory
Inventory Control Account: is determined by the Control Account listed on the OHF tab of the Item Master. If that account is blank or invalid, then the Control Account listed on the Warehouse screen will be used. If that account is blank or invalid, then the Control Account listed on the CID Maintenance screen will be used. Accounting of Stock Item
Purchase Order Receipt: A Debit is made to Stock [...]
[...] Name : BANKREC Function : The Bank Reconciliation screen provides an interface to reconcile Adjutant AP and AR transactions to your bank's current balance.
The Bank Rec screen may also be used to enter Manual Cash Adjustments.
Filters
The Filter tab of the Bank Rec screen controls what is displayed on the Checks/Deposits/Adjustments tab. The user may select a Checking Account, Date Range, and Status. Leaving the Date Range blank will return all records for the selected checking [...]
[...] structure and headings of accounts should assist in consistent posting of transactions. Each nominal ledger account is unique to allow its ledger to be located. The list is typically arranged in the order of the customary appearance of accounts in the financial statements, balance sheet accounts followed by profit and loss accounts. Nomenclature, classification and codification Each account in the chart of accounts is typically assigned a name and a unique number by which it can be identified. (Software for some small businesses may not require [...]
[...] reporting and reconciliation features, commonly referred to as the Nite Inventory process. Each GL account set up in this rule will be processed nightly, and will have account balances and transaction details stored in the data tables used for the Nite Inventory and Nite Usage reports. This rule controls which accounts have transaction vs. GL comparison data. The Nite Inventory process is designed to record historical data overnight each and every night to improve historical research and reconciliation activities when inventory, accounts [...]
[...] PO Receipts utility is also available for quickly writing off the PO Clearing values to an offset GL account. Depending on the scenario, the correct clean-up procedure may or may not involve creating accounting, or it may or may not involve voiding or reversing an existing record. Pay close attention to each situation and take the appropriate action to correct each situation individually. For more information on the Unbilled PO Receipts report, refer to the following Wiki : RECONCILE & BALANCE KEY GL ACCOUNTS
There are several general ledger account [...]
[...] automatically change the 'Cash Acct' on the POS screen and the Apply Cash Receipts Screen to match the account tied to the selected payment method.
How to link the POS Cash Accounts to Payment Methods 1. Open the Rule Maintenance Screen (Maintain--> System --> Rule Maintenance) 2. Select 'POS Cash Accounts' from the drop down menu. 3. Click the ADD button, and fill in corresponding fields and link the cash code to a valid payment term (details below).
Rule Setup – Text Fields
Cash Code (Text1,5) = There should be five entries here to match the payment [...]
General Information
Default Menu Location : Reports >> Accounts Payable >> AP Aging Screen Name : APAGING Function: The AP Aging (or Aged Payables) report displays open AP invoices in 4 groups of aged days. To see a current aged payables report, simply open the screen and click Output. Enabling the DrillDown View check box will drill into the Vendor and AP Invoice while the report is still open.
AP Aging Report
Fields/Filters/Options
[...]
[...] display of the Journal Entry Architecture . Purchase Order
Receipts into GL: Debits the Item Control account and credits the PO Clearing account. These accounts are listed on the OHF tab of the Item Master. See this page for more info.
WO Work In Progress
Sales Order: Debits item WIP account and credits Item Control account for Sales Order shipments. Service Order: Debits item WIP account and credits Item Control account [...]
General Information
Default Menu Location : Transaction >> Accounts Payable >> Approve AP Invoices Screen Name : APAPRPAY Function: Every AP invoice must be approved to pay before a payment may be issued for it. An AP Invoice may be approved on the Approve to Pay screen or directly from the AP Invoice screen . Approving an AP Invoice does not mean a check will be written for it. It only ALLOWS a check to be written for it. See the Print Checks page [...]
[...] name to identify the report. Heading: The heading to print on the top of the report. Sequence:
By Account Number
By Sequence Number - Uses the sequence number assigned on the GL Account Maintenance screen. Roll Up Groups
Double click the underline text to create a roll up group. Right click the underline text to show your new roll up group and select. Click here for a screenshot Summarize
Comes from the "GLsegments" rule which populates the segments screen. This is another type of roll up. Footer
The text to print on the bottom [...]
General Information
Defualt Menu Location Transaction >> Accounts Payable >> Print AP Checks Screen Name PRINTCHECK2 Print AP Checks Screen Function Checks are typically printed from the the Print Checks screen in Accounts Payable. Print Checks
A single check may be issued for a single invoice from the Manual Check screen. There are several options available to you on the Print Checks screen, such as: Vendor AP Invoice Due Date AP Invoice Discount Date Payment [...]
[...] the When the service Stops button, set the time to 15 seconds
Click on Next
Screen 3
Select This Account, pick an account that has local admin rights (and full access to the adjutant folders and subfolders and the dropfolders and subfolders) , enter the password
Change to Startup Type to Automatic
Click on OK
You should be able to start the service at this time (either right click and pick start, or click on it, and click the start button in the tool bar)
Service Restart Reads AdjServiceRestart.txt to get the name of Service Checker [...]
[...] General Information
Default Menu Location Maintain >> System >> Rule Maintenance Function The AP ACH Data rule controls the ACH format details and the link to the AP Bank G/L Account. This rule also holds the base ACH file name and the default email address that is used if no AP Contact email address is associated with the Remit To record on the check.
Rule Setup – Text Fields
GL Account: Enter the GL account [...]
General Description
Default Menu Location Transaction >> Accounts Payable >> Generate AP EFT File Screen Name PRINTEFT Generate AP EFT File Function [...]
[...] already be populated with each US state.
Code: Enter the two character postal abbreviation code.
GL Account: Enter a GL account per state if the sales tax liability account should be unique per state.
GL1 Account(Split): [...]
[...] information back into Hubspot via the API process. Using the API, Hubspot companies can be updated with the Account Manager, as well as new deals being created. Adjutant Setup Required APIKEY Rule: The API Keys rule holds the custom string used as an Application Program Interface (API) validation key for custom interfaces. The API Key rule is set up and maintained by ABIS personnel when establishing a new API at a customer site. The API Key is typically set once during implementation and generally does not need to be changed. Refer to the API Keys Rule Maintenance Wiki [...]
[...] Function: Setup recurring journal entries either as a standard entry or as a distribution from a single account. GL Recurring Entries Fields
Name - Your name for the recurring entry. Description - A description of the journal entry (what it does, why it's there, etc). Type - Standard or Distribution.
Standard entries are fixed dollar entries, just like a manual journal entry.
Distribution entries allow you allocate a balance from one account to several other accounts based on percentages or statistical values. The statistic can be [...]
