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Default Menu Location Maintain >> System >> Rule Maintenance Function The accounts receivable (AR) GL account used during the invoicing/shipping process and the point-of-sale (POS) can be established based on the sales order type. To utilize this feature, you need to update the Sales Order Type Overflow rule with the sales order type(s) and AR GL accounts you want to post against. Once the rule is updated properly, all orders with a matching SO Type will post the AR amounts to the specified GL account. [...]
[...] General Information
Default Menu Location : Transaction >> Importers/Exporters >> Accounting >> AR Invoice Import Screen Name : IMPORTINV Function: This screen imports a header and detail Excel file (XLS) into Adjutant to load the AR invoice tables. AR Invoice Import Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AR Invoice Header import template file (in XLS format). Note - both the Header and Details files are required and [...]
General Description Default Menu Location Reports >> Accounts Receivable >> AR Aging Screen Shot ARAGING Function The AR Aging report displays Accounts Receivable aged into four different periods. The time period groups will default to 30-60-90-120 days, but can be changed by the user. Fields/Filters
Customer No/Company: Enter a Customer Number or name to run the report for only one customer, otherwise leave these fields blank. Aging Groups [...]
General Information
Default Menu Location Reports >> Accounts Receivable >> AR Aging with Payments Screen Name ARAGINGPAY Function The AR Aging with Payments report displays the AR [...]
General Information Default Menu Location : Transaction >> Accounts Receivable >> AR Invoice Master
Screen Name : AP2AR
Function : The Create AP Invoice from AR Invoice screen allows a refund check to be issued from a credit or deposit on a customer's account.
The AR2AP button is only accessible when the invoice has a credit balance (a negative amount).
AR to AP
The customer MUST be setup as a Vendor in order to pay them (must have SOLDFROM and REMITTO attributes). If you see the message 'Not [...]
General Information
Default Menu Location : Reports >> Accounts Payable >> AP Aging Screen Name : APAGING Function: The AP Aging (or Aged Payables) report displays open AP invoices in 4 groups of aged days. To see a current aged payables report, simply open the screen and click Output. Enabling the DrillDown View check box will drill into the Vendor and AP Invoice while the report is still open.
AP Aging Report
Fields/Filters/Options
Vendor ID/Name : Enter an ID or Name to run the report for [...]
[...] Account (Text2,30) = Specify the default cash general ledger account for the selected POS Cash Code. AR GL Account (Text3,35) = The AR GL account specified here is intended for use ONLY with the NSF cash code to process insufficient funds transactions in either the POS Processing screen or the Apply Cash Receipts screen. A unique AR GL Account tied to the NSF code will create any NSF POS transaction with the specified AR account. When used to create an open credit [...]
[...] ARPASTDUEATTACH - When set, will automatically attach the outstanding invoices to the email when from the AR Past Due Email screen. This will only work when Auto-Process (Single Report per Customer) is selected. The attached documents will be sent to the AR Contact. ARSTATECR1ST - Alter the Customer Statement report to allow the Invoices to be sorted by the grouping with negative balances first and then positive balances. Will flag credits with sorter1 = 'x', this will move them up in the sort order. ARSTATEDELOCR - Changes the "Exclude Credits" [...]
[...] Process/Event Comment Complete Date _ MOCK GO LIVE Mock Go Live Export files from legacy system: Open AR _ _ Mock Go Live Export files from legacy system: Open AP _ _ Mock Go Live Export files from legacy system: Inventory Quantities/Costs _ _ Mock Go Live Export files from legacy system: Coil quantities/costs/info _ _ Mock Go Live Import files into Adjutant: Open AR _ _ Mock Go Live Import files into Adjutant: Open AP _ _ Mock Go Live Import files into Adjutant: Inventory Quantities/Costs _ _ Mock Go Live Import files into Adjutant: [...]
[...] account in screens like Apply Cash Receipts, POS and Credit Card Processing, Approve AP Invoices, and Non AR Cash Receipts. Adjutant will first attempt to match using the combination of Default AR or AP plus the Warehouse, then match on Warehouse alone, then Default AR or AP flag without the Warehouse, then if no other matches, it will use the first account found. Std Check Form - The AP check form base name can be entered to default a specific check form when processing AP checks. PrePay Check Form - The AP PrePay [...]
General Information
Default Menu Location : Transaction >> Accounts Receivable >> AR Past Due Emails Screen Name : ARPASTUDE Function: Sends emails or faxes, along with a Customer Statement attachment, to customers that have past due invoices. AR Past Due Emails Fields
Cust# / Company : Enter a Customer ID or Name to filter the emails to a single customer. Leave these fields blank to send emails to all customers with past due invoices. Invoice Status : Filter by invoice status or leave as "All" to send emails for all invoices. [...]
General Information
Default Menu Location Transaction >> Accounts Receivables >> Non-AR Cash Receipts Screen Name NONARCASH Non-AR Cash Receipts Screem Function This screen is used to enter non-accounts [...]
[...] creating an invoice. There are typically 5 accounts affected during invoicing: 1. Accounts Receivable - AR is debited in the amount of the invoice. 2. Revenue - Revenue is credited in the amount of the invoice less sales tax. 3. Sales Tax - Sales Tax is credited in the amount of the tax on the invoice. 4. Cost of Goods Sold - COGS is debited based upon the cost of the items on the Sales Order. 5. Work in Process - WIP is credited based upon the cost of the items on the Sales Order. WIP has already been debited when the SO was shipped, so this account is always a [...]
[...] end of the month, enter '32' as the FixDay. Offset Dates Reports with Report Set Logic
AP Aging Report AP Check Register AP Distribution Report AP Invoice [...]
[...] feed to be displayed on the Adjutant desktop (This can be overridden per user in the User setup.) AR Credit Limit: Enter the default credit limit amount for new customers. Expense Mileage Rate : The reimbursable mileage rate that is used in the Expense Reporting system. Web Session Timeout : The number of minutes of inactivity required before automatically logged out of Adjutant Web/CRM. Default Org Country : The default country for all new Organizations.
Counters
The Counters tab allows you to change the next auto-generated number for all of the different [...]
General Description
Default Menu Locator Reports >> Accounts Receivable >> AR Recap
Screen Name ARRECAP AR [...]
General Description
Default Menu Location Reports >> Accounts Receivable >> AR Adjustments Report Print AR Adjustment Report [...]
General Description
Default Menu Location : Transaction >> Accounts Receivable >> AR Invoice Master Screen Name : INVMAST Function : This screen is used to view a customer invoice. You can also edit Header information, credit unpaid invoices, issue tax credits, issue refunds, pay by credit card, and print the invoice. Enter the invoice number and click Edit button to change a field on the header. Click the Select button to also enable searching by Customer PO, Sales Order#, or Invoice Amount.
Fields/Filters/Buttons
CC Credit Card Processing: Click [...]
[...] order, using the Apply Cash Receipts Screen. This does not need to be matched with an invoice.
AR Invoice Master - Click for full size
Apply Cash Receipts and Adjustments - Click for full size Step Two Create a second credit to your customer for the negative amount of the invoice. Apply it directly to the invoice. If you do not see the invoice to apply it to, make sure you have the "Include Paid" selected, located between the two grids. This will reset the balance to the original amount. Apply Step Three Void the invoice.
It’s very important [...]
[...] accounts should not be added to this rule. It is designed for tracking stock inventory movement. For AR and AP tracking, enter each appropriate account and specify the Type value of AR or AP to track and report GL balance comparison data nightly.
Whse Name (text2): The warehouse name should be entered for each GL account entered. For customers operating in a single warehouse environment, this can be left blank.
Email Address (text3): Enter email addresses that should receive the Nite Inventory reports as soon as they are processed. [...]
[...] Prepaid Expense account when printing a prepaid check .
Accounts Receivable
Accounts Receivable : AR account for all AR Invoices. This account is always used unless another account is specified on the Bill To screen. Sales Tax : Default Sales Tax account for AR invoices. This account will be used unless another account is specified in the STATES rule. Cash Receipts [...]
General Information
Default Menu Location: Transaction >> Accounts Receivable >> Update AR Balances Screen Name: UPDATEARBAL Function: This function will allow a user to update all AR [...]
[...] Maintenance screen. Credit Limit Calculation
A customer's credit limit is calculated by adding the current AR balance to the current Open Sales Order amount. For example, a customer with a $10,000 credit limit will exceed that amount if you enter a sales order for $1000 and they already have a $9100 balance in AR. The Past Due Days Limit creates the same restrictions as exceeding a credit limit. If an invoice has remain unpaid for a period greater than the "Past Due Days Limit," then the customer is said to have exceeded their credit limit. Credit [...]
Default Menu Location
Maintain >> Address Book >> Contact AR Contact: Will direct AR-type [...]
[...] IMPORTCASHREC Function The Cash Receipt Import screen will import and apply Cash Receipts towards open AR invoices or create deposit/open credit receipt records. Cash Receipts Import Screen
File Name/Browse: Use the Browse button to locate and select the completed Cash Receipts import template file (in XLS format). Export Template: Generates a blank Cash Receipt import template file Map Fields: Fields must be mapped prior to importing. If no changes have been made to the column headings, the mapping screen should show all green, and you can click OK to continue. [...]
[...] Maintenance
Function This rule allows users to designate an email address to be BCC'd any time an AR Invoice or Customer Statement is emailed out [...]
[...] tax due account at AP Invoice entry. Scrap Clearing: Scrap cleanup default offsetting account. POS AR: AR Account used for point-of-sale receipts for [...]
General Information
Default Menu Location Reports >> Accounts Receivable >> AR Credit Report Screen Name ARCREDIT [...]
[...] Rule Maintenance Function The Invoice Forms rule controls the valid Invoice Form types available for AR Invoice Master and Time Billing. Invoice Form codes can be set up to override the default invoice form used and/or the default sort method used on the invoice.
Invoice Forms Rule
Rule Setup – Text Fields Name: Invoice Form name displayed in the AR Invoice Master drop-down, or in the Bill To screen default form drop-down. Code: The single character code used for the associated form. Code 'S' is reserved as the system default [...]
[...] Type Code: Enter the SO Type letter code that matches the code from the Sales Order Types rule.
AR GL Account: Enter GL Account to use for AR transactions for this sales order type. [...]
