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General Information
Default Menu Location Transactions >> Importers/Exporters >> Accounting >> Cash Receipts Import Screen Name IMPORTCASHREC Function The Cash Receipt Import screen will import and apply Cash Receipts towards open AR invoices or create deposit/open credit receipt records. Cash Receipts Import Screen
File Name/Browse: Use the Browse button to locate and select the completed [...]
General Information
Default Menu Location: Transaction >> Accounts Receivable >>Apply Cash Receipts Screen Name: CASHREC Function: The Apply Cash Receipts screen is used to enter cash receipts and apply them against open AR invoices. To apply cash to an invoice, select the invoice(s) that is/are being paid and click Add button. The system will automatically allocate the amount of the payment [...]
[...] General Information
Default Menu Location : Maintain >> System Manager >> Rule Maintenance >> POS Cash Accounts (POSACCT) Screen Name : RULEM Function: This rule will automatically change the 'Cash Acct' on the POS screen and the Apply Cash Receipts Screen to match the account tied to the selected payment method.
How to link the POS Cash Accounts to Payment Methods 1. Open the Rule Maintenance Screen (Maintain--> System --> Rule Maintenance) [...]
General Description
Default Menu Locator Reports >> Accounts Receivable >> Cash Receipts - Annually Screen Name CASHCUSTAN Cash Receipts-Annually Sreen Function Customer Cash Receipts- Annually generates a list of annual report for every customer. Report Filter
Year: Choose the correct year you want the report to generate. [...]
General Description
Default Menu Location Reports >> Accounts Receivable >> Cash Receipts Report Screen Shot PRINTCASHAR Function The Cash Receipts Report is used to show payments received into the company. The report has various filters that are used to report on specific customers, accounts, dates, or invoices. Report Filters
Custno: The Company ID in the field Company: The Company name (long name) to report on Cash Account: [...]
[...] applying a credit in the Apply Credits screen. ARFULLDISC - Shows the full discount offered in the Cash Receipt screen, regardless of what the paid amount is. Discount is calculated on balance if set, not paid amt. ARNODEFPOST - Leaves the Post Mark Date blank (does not default to today when tabbed through). ARPASTDUEATTACH - When set, will automatically attach the outstanding invoices to the email when from the AR Past Due Email screen. This will only work when Auto-Process (Single Report per Customer) is selected. The attached documents will be sent to the AR Contact. [...]
General Information
Default Menu Location : Maintain >> Accounts Payable >> Cash/Checking Accounts Screen Name: APCHKACCT Function: Add/Maintain checking accounts for the Accounts Receivable and Accounts Payable modules. System Check Accounts Check Numbers
Checking Accounts are defined once in the Checking Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check. The next check number that Adjutant will use is also defined on the System Cash/Checking [...]
[...] transactions to your bank's current balance.
The Bank Rec screen may also be used to enter Manual Cash Adjustments.
Filters
The Filter tab of the Bank Rec screen controls what is displayed on the Checks/Deposits/Adjustments tab. The user may select a Checking Account, Date Range, and Status. Leaving the Date Range blank will return all records for the selected checking account and status. The Group By Deposit Code/Date option is checked by default. Unchecking this option will display a Cash Receipt record for every invoice, instead [...]
[...] Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window.
Click here for CID Accounting Backend Screen
Fields
Name: Name of the accounting software Backend Type: Server type Path to SYS Files: Location of accounting software on server Company ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number [...]
General Information
Default Menu Location Reports >> Accounts Receivable >> Cash Receipts [...]
General Information
Default Menu Location Transaction >> Accounts Receivables >> Non-AR Cash Receipts Screen Name NONARCASH Non-AR Cash [...]
[...] Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window.
Click to open full image
Fields
Name: Name of the accounting software Note: Can not be left blank, must have one of the drop down options selected. Backend Type: Server type Note: Can not be left blank, must have one of the drop down options selected. Path to SYS Files: Location of accounting software on server [...]
General Information
Default Menu Location: Transaction >> Accounts Receivable >>Auto Apply Cash Receipts
Screen Name: AUTOCASHREC Function: The Auto Apply Cash Receipts [...]
Reports ==> Tapping ==> District Cash [...]
[...] For more information on the Cycle Count screen, refer to the following Wiki : CLEAN UP UNBILLED PO RECEIPTS
The Unbilled PO Receipts report should be run throughout the year as a regular procedure to spot check for purchase order receipts that may need attention or correction. However, at end of year, it is important to perform a deep-clean of the report and remove any lingering purchase order or accounts payable issues that have remained on the report throughout the year and need attention. This end of year [...]
[...] will reflect the payment made. Transaction Amount: The amount received in the transaction Check #/Cash: The number of the check received, or the total cash received Cash Acct: This is to ensure the payment hits the correct cash account. This account can automatically change based on the selected payment method. For more information, please refer to the 'Rule Maintenance: Point of Sale Account' page here . Back Dep#: The deposit number Note This is for any additional information [...]
[...] applying a credit in the Apply Credits screen. ARFULLDISC - Shows the full discount offered in the Cash Receipt screen, regardless of what the paid amount is. Discount is calculated on balance if set, not paid amt. ARNODEFPOST - Leaves the Post Mark Date blank (does not default to today when tabbed through). ARSTATECR1ST - Alter the Customer Statement report to allow the Invoices to be sorted by the grouping with negative balances first and then positive balances. Will flag credits with sorter1 = 'x', this will move them up in the sort order. ARSTATESKIPDEP - Will [...]
General Information
Default Menu Location Reports >> Accounts Payable >> Unbilled PO Receipts Screen Name UNBILLEDPOREC Function An Unbilled PO Receipt is defined as a line that has been received on a PO, but has not been invoiced in AP. The report displays all unbilled PO receipts by PO number. Both the summary and detail versions are grouped and sorted by PO number. PO receipts will fall off this report [...]
[...] audit log of system interaction involving the organization. Search by UserID, Screen, and Action. Cash Receipts: AR Cash [...]
[...] General Information
Default Menu Location : Transaction >> Accounts Payable >> Clear Unbilled PO Receipts Screen Name : CLOSEPOREC Function: Clearing/Closing Unbilled PO Receipts removes PO Receipt records from the AP Invoice Screen. This process is typically used when an AP Invoice is entered without the corresponding [...]
[...] DIRITEMDET HIDEVENDOR - Removes the Vendor Code/Name from the Inventory Labels. HOLDREC - Marks all PO Receipts with the Hold flag. ICNEWCOST - Change Scrap screen to use Cost Tiers if ICNEWCOST enabled. ITEMEXACT - Displays item in item master when an exact match is entered, regardless if there are other items that may be a partial match. ITEMMULTINOTE - Change note screen to have 5 notes (SO, RFQ, PO, PWO and Inv) LABELDEFPRINT - If enabled, print coil tags to user's default printer. Skip Whse Coil tag printer logic. LABELDIFF - New screen to allows setup of custom [...]
[...] current/liquid accounts first to the least current/liquid accounts. Current assets generally include cash, bank accounts, accounts receivables, inventory, supplies, and prepaid expenses. These accounts have normal debit balances. The second range of account numbers will generally be the property, plant, and equipment. These accounts include land, buildings, equipment, vehicles, and accumulated depreciation for those assets. These accounts have normal debit balances. The third range of account numbers are current liabilities accounts. These accounts include accounts payable, [...]
[...] implementation consultant for a visual display of the Journal Entry Architecture . Purchase Order
Receipts into GL: Debits the Item Control account and credits the PO Clearing account. These accounts are listed on the OHF tab of the Item Master. See this page for more info.
WO Work In Progress
Sales Order: Debits item WIP account and credits Item Control account for Sales Order shipments. Service Order: Debits item WIP account and credits Item Control account for Service Order billings. Production: For inventory that was used: Debits item WIP account and [...]
[...] been paid.
Create a positive credit for your customer for the amount of the order, using the Apply Cash Receipts Screen. This does not need to be matched with an invoice. [...]
[...] lot# 1234, then perform a separate receipt of 500 feet under the same lot number (1234), then these receipts will display on separate lines in the #Lot tab of Item Master. Each line will have a separate PackID number even though the lot numbers are the same. Stock Item: Stocked in a warehouse Sales Tax: The item will have applicable sales tax Resell: To add the item on a sales order. If unchecked, this will also add tax to the receipted amount on a PO, provided the vendor has a tax amount in the Remit To screen of their Organization record. Misc Item: Miscellaneous [...]
General Description
Default Menu Location Reports >> Item Control >> Inventory Receipts Report Screen Name STKRECEIPT Inventory Receipt Screen Function The Inventory Receipts [...]
[...] field. Do not save the PO Receipt until you have entered the quantity received for each line item. PO Receipts will update the average cost of stock items based on the cost and quantity of the item received.
Data Fields
Packing List #: The packing list number. Qty Rec: The quantity of items received. Serial/Lot #: Serialized or lot controlled items will require a number upon receipt. Entering a number for one of the items will direct you to the Serial/Lot/Exp Date tab. Country of Origin: The country the items originated from. Whse: The warehouse receiving [...]
[...] screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set up Recurring Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form RemitTo - Who to send the check to for the purchase or bill PO# - The purchase order [...]
[...] this rule will include a transaction fee when processing defined payment types in the POS and Apply Cash Receipts screens.
Rule Setup – Text Fields
Type: Enter [...]
[...] Distribution Report AP Invoice Report Vendor Comparative Report AR Aging Report AR Credit Report AR Cash Receipts Report Daily Coil Production GL Balance Sheet GL Income Statement Financial Report Writer Gross Margin by Profile (Invoices) Gross Margin (Invoices) Gross Margin (Sales Order) Non Stocks Not Shipped Invoice Register Billed Commodity Code Summary Production WIP Report Diamond Data Queries Stock Adjustments Report Stock Out Report Territory Commission [...]
