Search Engine

Here you can search through the pages of this Namespace, their attachments and the files uploaded to the system.
Note: the results will only display the items you have permissions to read.

Transaction Categories — 3.5%

General Information Default Menu Location : Maintain >> General Ledger >> Transaction Categories Screen Name : CUSTCAT Function: Transaction Categories are used to determine where revenue and costs are coded in the general ledger according the customer and item transaction categories. Click here for transaction categories screen. Customer Transaction [...]

Generate AP EFT File — 2.6%

General Description Default Menu Location Transaction >> Accounts Payable >> Generate AP EFT File Screen Name PRINTEFT Generate AP EFT File Function Generate AP EFT screen is used to create an AP report with a selected Checking Account , a specific EFT Transaction Date , a Check Number , along with the Due Date and the Discount Date . Report Filters Checking Account: Checking Account number used in the EFT file EFT Transaction Date: The date EFT transaction [...]

Item Transaction Codes — 2.3%

General Information Default Menu Location : Maintain >> System >> Rule Maintenance >> Item Transaction Codes Screen Name : RULEM Function: Item Transaction Codes are used to drive revenue to specific accounts in the general ledger. Item Transaction Codes Item Transaction Categories are maintained in the Rule Maintenance screen by selecting Item Transaction Codes from the drop-down menu. When Adjutant processes an order, the first 'question' [...]

Customer Transaction Codes — 2.3%

General Information Default Menu Location : Maintain >> System >> Rule Maintenance >> Customer Transaction Codes Screen Name : RULEM Function: Customer Transaction Codes are used to drive revenue to specific accounts in the general ledger. Customer Transaction Codes Customer Transaction Categories are maintained in the Rule Maintenance screen by selecting Customer Transaction Codes from the drop-down menu. When Adjutant processes an order, [...]

Journal Entry Architecture - Invoicing — 2.3%

[...] different Revenue account. The Revenue account is derived based on nine different factors: 1. Item Transaction Category (aka ItemCat) 2. Customer Transaction Category (aka CustCat) The ItemCat and CustCat are combined to create a Transaction Category . The Transaction Category provides the starting point for the Revenue and COGS accounts. These accounts will be overridden by GL Groups attached to the last 7 factors. 3. Sales Order Type - The Sales Order Type (SOTYPE) may have a [...]

Credit Card Processing — 1.7%

[...] or the customer's Organization screen, in that order. This will be transmitted to Heartland with the transaction. If it doesn't match the address tied to the credit card, the transaction could be declined. Zip Code: This is the zip code from either the CCDATA screen (see more about that screen here ) or the customer's Organization screen, in that order. Like the street number, this is transmitted to Heartland and could result in a declined transaction if it doesn't match the address tied to the credit card. [...]

Audit Log — 1.7%

[...] etc. Audit Log Fields/ Filters Report Filters User Adjutant User ID Start Date Earliest transaction time stamp's End Date Latest transaction time stamp's Table Name Database table to look for transaction in Field Name Column within selected table (does not need to be filled out if not known) UserKey1 Not needed for end user use UserKey2 Not needed for end user use Sort Toggle Sort the results by user or by timestamp Report Fields Event Shows what happened to the record during that [...]

Inventory Qty Import — 1.4%

General Description Default Menu Location : Transaction >> Importers/Exporters >> Item Control >> Inventory Qty Import Screen Name : IMPORTQTYIMP Function : Add or replace stock inventory quantities. Average Cost will be updated according to the value in the spreadsheet. Inventory Cost Tiers are not updated; they must be added using the Cost Tier Import. Inventory Quantity Import Screen Filters/Fields Item File Name/Browse: Use the Browse button to locate and select the completed Inventory Quantity import template file (in XLS format). Export Template: [...]

CID Setup Options — 1.4%

[...] installed. ADJCCREQ1 - Requires an address and zip code to be entered before processing a credit card transaction. ADJCCUSETOKEN - Allows users to save an encrypted token instead of the full credit card data. Users must process a charge from the hand entered or swiped number. Once a charge is processed, the token will be received and saved to the customer. The token will be used in all future transactions for that credit card. The token is provided by Heartland Credit Card Processor and is only compatible with Heartland integration. ADJGL - Adjutant General Ledger [...]

Item Master — 1.4%

[...] Control is a scalable inventory and item management solution that tracks inventory levels, costs, prices, transaction history, inventory locations, and much more. Complex pricing for purchasing and sales is easily maintained through separate item pricing and product groups. The Item Control module also allows you to maintain costs on several levels and automatically update costs based on multiple variables. It handles an unlimited number of warehouse locations, serialized items, and lot-controlled items and allows for the inclusion of freight in/out, direct, and indirect [...]

Cash Receipt Import — 1.4%

[...] as an open credit or a deposit. *f2 - CustNo - Bill To customer number in Adjutant f3 - TranDate - Transaction Date (MM/DD/YYYY). Used for report selects to differentiate between the GL posting date and the receipt date. *f4 - PostDate - Postmark or Posted date (MM/DD/YYYY) *f5 - CashAmt - Dollar amount of cash received *f6 - RefNo - Reference number or check number *f7 - CashAcct - Cash GL account, typically a banking account, deposit account, or other cash account f8 - AdjAmt - Dollar amount of invoice adjustment. This is added to the cash amount value to calculate [...]

Organization Attributes - Bill To — 1.2%

[...] Bill To screen is used to maintain billing information such as, Payment Terms, Credit Limits, Customer Transaction Category, etc. Fields/Filters Terms: The agreed terms of payment Payment Terms are maintained in the Rule Maintenance screen by selecting Terms Codes from the drop-down menu Credit Limit: Enter a dollar amount here to set the maximum open balance a customer may have If the DOCLIMITCHECK setup option is selected for your company, this amount will be checked in AR each time a new task or sales order is started for this customer. If the DOCLIMITCHECK [...]

Issue Modifications — 1.2%

[...] the Item Master . STEP 3*: If you are transferring an item from one warehouse to another for this transaction, do it now by clicking the ModTrans button on the PO. If you are not transferring an item to another warehouse, skip directly to Step 5. STEP 4*: Transfer the item(s) that are being modified to the warehouse where the modifications will be received. This is the same warehouse that you entered on the purchase order. In this example, we are transferring a lot of one item, COIL, from warehouse STORE1 to warehouse MOD1. The Transfer Qty is in Stocking Units. [...]

Processing of Point of Sale (POS) Cash Received — 1.2%

[...] size Fields/Filters Post Mark Date: The post mark date of the payment. Trans Date: The transaction date of the purchase. Open Balance: The total amount owed for the sales order. This will be automatically generated by the totals in the sales order. Payment: The amount of money put towards to sale. Discount: The discount amount in dollars. Adjustment This is for any necessary adjustments to the price. New Balance: This amount is automatically totaled based on the payment received. Upon selection of the Process button, you will be allowed to generate [...]

Apply Cash Receipts — 1.2%

General Information Default Menu Location: Transaction >> Accounts Receivable >>Apply Cash Receipts Screen Name: CASHREC Function: The Apply Cash Receipts screen is used to enter cash receipts and apply them against open AR invoices. To apply cash to an invoice, select the invoice(s) that is/are being paid and click Add button. The system will automatically allocate the amount of the payment across the invoice(s) selected. The allocated amount can be change by editing the PaidAmt column in the bottom grid. To enter an open credit, enter the amount of the credit [...]

CID Accounting Setup — 0.9%

[...] one is in use. The Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click here for CID Accounting Backend Screen Fields Name: Name of the accounting software Backend Type: Server type Path to SYS Files: Location of accounting software on server Company ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work [...]

Cut Charge / Freight Charge Setup — 0.9%

[...] below 4.0 feet in length. ItemCat - Selecting ItemCat will load the grid below with the list of Item Transaction Codes established in your system. Item Transaction Codes are established in the ITEMCAT rule and tied to items in Item [...]

Cycle Count — 0.9%

General Information Default Menu Location : Transaction >> Warehouse Management System >> Cycle Count May also be found under: Transaction >> Item Control >> Cycle Count Screen Name : CYCLECOUNT Function: The Cycle Count screen is used to submit, review, and commit inventory cycle counts performed with a wireless barcode terminal or the virtual terminal program ( prompt 58 ). You can also update inventory counts directly in the Pending Counts tab (in the Count Qty column). There are three tabs: Control - Submit new Cycle Counts [...]

System Generated Double Entry — 0.9%

[...] both accounts, so that in case of error, each debit and credit can be traced back to a journal and transaction source document, thus preserving an audit trail. The rules for formulating accounting entries are known as "Generally Accepted Accounting Principles". The accounting entries are recorded in the "Chart of Accounts". Regardless of which accounts and how many are impacted by a given transaction, the fundamental accounting equation A = L + OE will hold, i.e. assets equals liabilities plus owner's equity. Accouting Walk-thru [...]

MBS to Adjutant Guide — 0.9%

General Description Default Menu Location Transaction >> Importers/Exporters >> MBS/QuestWare Integration >> Excel BOM Import/BOM to Excel Screen Name MBSGRID Step By Step Guide For Metal Building Creation (MBS to Adjutant) 1. Create Project for the Building using the Project Screen. 2. Create Sales Order from the Project screen for the building order by using the create SO button on the right side of the screen This sales order will have one line item. Line item will be "Metal Building" (additional line item with freight). Once added on the Sales Order, [...]

Cost Tier Import — 0.9%

General Information Default Menu Location : Transaction >> Importers/Exporters >> Item Control >> Cost Tier Import Screen Name : ITEMIMPORTSBS1 Function: The Cost Tier Import program allows you to create cost tier tables for recently imported inventory quantities. Cost Tiers are used to accurately track cost for all system cost methods. Receiving both lot-controlled and non lot-controlled items on purchase order receipts will automatically create cost tier data for all system cost methods. It is critical to import cost tier data after all quantity imports because [...]

Item Master Q&A — 0.9%

[...] Trim, Accessory, Coldform, Steel, Coil, Fastener, Flashing, Panel, etc". Item cat - This is your item transaction category. Every order has a transaction category (this is made up of the CUSTOMER CATEGORY found in the soldto and the ITEM CATEGORY), this combination is tied to revenue and cost accounts [...]

Item Master Import — 0.9%

General Description Default Menu Location Transaction >> Importers/Exporters >> Item Control >> Item Master Import Screen Name ITEMIMPORT Function The Item Import screen allows you to import Item Master records into Adjutant. Item Import screen Filters/Fields Item File Name/Browse: Use the Browse button to locate and select the completed Item Master import template file (in XLS format). Export Template: Generates a blank Item Master import template file Map Fields: Fields must be mapped prior to importing. If no changes have been made to the column [...]

Inventory vs. GL Dump Accounts — 0.9%

[...] process. Each GL account set up in this rule will be processed nightly, and will have account balances and transaction details stored in the data tables used for the Nite Inventory and Nite Usage reports. This rule controls which accounts have transaction vs. GL comparison data. The Nite Inventory process is designed to record historical data overnight each and every night to improve historical research and reconciliation activities when inventory, accounts receivable, or accounts payable GL balances [...]

POS Surcharges — 0.9%

[...] Menu Location Maintain >> System >> Rule Maintenance Function Setting up this rule will include a transaction fee when processing defined payment types in the POS and Apply Cash Receipts screens. Rule Setup – Text Fields Type: Enter one of the following payment types (CC, CASH, CHECK, OTHER, NSF). GL Account: Enter the desired GL account to be used when posting the transaction fee. Rule Setup – Number Fields Percentage: Enter [...]

HOW TO - Release and Ship Freight Using a Material Receipt — 0.9%

STEP 1: TRANSACTION >> LOGISTICS >> IN-OUT PROCESS STEP 2: Enter the Material Receipt Number from the MR Label on the paper Material Receipt into the MRID blank (or scan the barcode on the MR Label with a light pen). Press Enter . STEP 3: Type or scan the code for the organization to which the package was sold into the Sold To: blank. Press Enter . The name of the Sold To organization appears in the blank to the right and the cursor advances to the next row. STEP 4: Type or scan the code for the organization to which the package was billed into the Bill To: [...]

Pending Approvals for You — 0.9%

[...] following actions: Approve: This button is used to mark the source document as approved. As long as the transaction only requires 1 person's approval, the source document can now be printed, received, paid, etc. Decline: This button is used to decline the approval of the transaction. A declined approval is emailed to the adduser of the source document. The user can then edit the source document and save it to resubmit it for approval. Skip: This button [...]

Company ID (CID) Maintenance — 0.9%

[...] one is in use. The Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click to open full image Fields Name: Name of the accounting software Note: Can not be left blank, must have one of the drop down options selected. Backend Type: Server type Note: Can not be left blank, must have one of the drop down options selected. Path to SYS Files: Location of accounting [...]

Project Budgeting — 0.6%

[...] rule is set up. The Purchase Order Cost, Actual Cost, and Committed Cost columns are updated based on transaction data. The Purchase Order Cost column will display the dollar value of unreceived items on PO's for each category. The Actual Cost column will display the actual cost for items shipped out for each category. The Committed Cost column will show the cost of assigned or produced material for production items, the received cost for purchase order items, and the cost of packed/cartonized for stock items.The Budgeted Cost and Budgeted Price columns are updated from [...]

Contract Pricing Import — 0.6%

General Info Menu Location : Transaction >> Importers/Exporters >> Item Control >> Contract Pricing Import Screen Name : PRICEIMPCONT Function : The Customer Pricing Import screen imports records into the Contract Master screen. Required Spreadsheet Format Download the Import Template . To avoid any formatting issues, please save the spreadsheet in Microsoft Excel 5.0/95 Workbook Format. Spreadsheet Explanation Each column of the spreadsheet is described below: Custno: The Organization ID of the customer (Sold To) Contract: - The Contract Name. This must [...]

Desktop Adjutant

Navigation¶

Filter by Category