AP Invoice Master - Revision history

Tcampbell at 14:38, 22 December 2022

2022-12-22T14:38:24Z

Vtran at 21:12, 19 July 2022

2022-07-19T21:12:45Z

Vtran at 21:11, 19 July 2022

2022-07-19T21:11:34Z

Vtran at 21:10, 19 July 2022

2022-07-19T21:10:38Z

Vtran at 21:09, 19 July 2022

2022-07-19T21:09:32Z

Vtran at 21:08, 19 July 2022

2022-07-19T21:08:27Z

Vtran at 19:00, 8 July 2022

2022-07-08T19:00:49Z

Vtran at 19:00, 8 July 2022

2022-07-08T19:00:38Z

Vtran at 19:00, 8 July 2022

2022-07-08T19:00:05Z

Vtran at 18:41, 8 July 2022

2022-07-08T18:41:18Z

@@ Line 4: / Line 4: @@
 '''Default Menu Location''' Transaction >> Accounts Payable >> AP Invoice Master
-'''Screen Name''' APINVOICEMASTER
+'''URL''' ApInvoiceMaster_S.htm?
 '''Function''' The AP Invoice Screen has many uses.
@@ Line 36: / Line 36: @@
 '''RemitTo''' - Who to send the check to for the purchase or bill
-'''PO#''' - The purchase order that the invoice corresponds to. An invoice can have multiple purchase orders that it corresponds to which one can add more corresponding Purchase Orders on the "PO's on Invoice" tab.
+'''PO#''' - The purchase order that the invoice corresponds to. An invoice can have multiple corresponding purchase orders. Additional corresponding Purchase Orders can be added from the on the "PO's on Invoice" tab.
 '''Invoice #''' - The invoice number of the bill.
@@ Line 46: / Line 46: @@
 '''Amount''' - Amount of the bill.
-'''1099 Amount''' - Report payments made in the course of the invoice to a person who is not an employee or to an unincorporated business.
+'''1099 Amount''' - Report payments made during the invoice to a person who is not an employee or to an unincorporated business.
 '''Due Date''' - Due date of the invoice
@@ Line 56: / Line 56: @@
 '''Ref #''' - Reference #
-'''Pay Priority''' - Select the priority of the payment. One can set a default payment priority for a vendor in the RemitTo attribute screen for that vendor. If the payment will not be a check created from the system; this is where you will set whether it is an EFT, manual check, credit card, or non check payment for the invoice.
+'''Pay Priority''' - Select the priority of the payment. One can set a default payment priority for a vendor in the RemitTo attribute screen for that vendor. If the payment will not be a check created from the system; this is where you will set whether it is an EFT, manual check, credit card, or non-check payment for the invoice.
-'''Terms''' - Terms of the invoice. One can set a default terms for a vendor in the RemitTo attribute screen for that vendor.
+'''Terms''' - Terms of the invoice. Default terms are set on a vendor's the RemitTo attribute screen.
 '''Ret%"''' - Retainage Percent
@@ Line 75: / Line 75: @@
 '''Currency''' - Currency of the invoice
 ==GL Distribution Tab==

@@ Line 28: / Line 28: @@
 [[File: AP_Invoice_Master_Screen.png]]
-===Invoice Details Tab===
+==Invoice Details Tab==
-----
 '''Voucher''' - Voucher
@@ Line 80: / Line 80: @@
-===GL Distribution Tab=== ----
+==GL Distribution Tab==
-====General Information==== ----
+====General Information====
 The GL Distribution Tab is there to assign the correct corresponding accounts for the invoice.
 [[File: AP_Invoice_Master_GL_Dist_Screen.png]]
-====Account Numbers==== ----
+==Account Numbers==
 The GL Dist tab specifies the GL Account Distributions of your Invoice amount.
@@ Line 101: / Line 101: @@
 . If a PO Receipt is being invoiced, the account number will be the GL account specified on the PO line item.
-====Change GL Distributions==== ----
+==Change GL Distributions==
 If you want to change the GL Distribution from the auto-balance account, click the ADD button and add another account and amount.
@@ Line 108: / Line 108: @@
 '''The Invoice Total and Distribution Total must match before the AP Invoice can be saved.'''
-====Setting Default Accounts==== ----
+==Setting Default Accounts==
 You may set a default account for any vendor by going to the Organizations screen and clicking on the Sold From attribute once you have selected the vendor.  Enter the account in the Default Acct field.
@@ Line 115: / Line 115: @@
 If the default account is incorrect (or has changed), you can click the '''Clr Def''' button to delete the default account.
-===PO Receipts Tab=== ----
+==PO Receipts Tab==
 The PO Receipts Tab is used to select which received PO lines should be linked to the AP Invoice. While creating a new AP Invoice, the Start Date and End Date fields on this tab can be used to load all lines that have been received on a PO during the entered date range. After clicking "Load", the date fields will disappear.
@@ Line 122: / Line 122: @@
 '''Inv Cost''' - This field is used to adjust the cost of the part if the invoice cost differs from the receipted cost.  '''It does not affect the cost of the part in inventory.''' Entering a different cost here will properly clear out the PO clearing account and will divert the over/under amount to the PO variance account.
-===Payments Tab=== ----
+==Payments Tab==
 The payments tab keeps tracks of the payments for that invoice.
 [[File: AP_Invoice_Master_Payment_Screen.png]]
-===Void AP Invoices=== ----
+==Void AP Invoices==
 An AP Invoice may be voided if a payment has not been generated for it.

@@ Line 1: / Line 1: @@
 __NOTOC__
-===General Information=== ----
+==General Information==
 '''Default Menu Location''' Transaction >> Accounts Payable >> AP Invoice Master
@@ Line 28: / Line 28: @@
 [[File: AP_Invoice_Master_Screen.png]]
-===Invoice Details Tab=== ----
+===Invoice Details Tab===
 '''Voucher''' - Voucher

@@ Line 1: / Line 1: @@
 __NOTOC__
-===General Information===
+===General Information=== ----
 '''Default Menu Location''' Transaction >> Accounts Payable >> AP Invoice Master
@@ Line 29: / Line 28: @@
 [[File: AP_Invoice_Master_Screen.png]]
-===Invoice Details Tab===
+===Invoice Details Tab=== ----
 '''Voucher''' - Voucher
@@ Line 81: / Line 79: @@
-===GL Distribution Tab===
+===GL Distribution Tab=== ----
-----
+====General Information==== ----
 The GL Distribution Tab is there to assign the correct corresponding accounts for the invoice.
 [[File: AP_Invoice_Master_GL_Dist_Screen.png]]
-====Account Numbers====
+====Account Numbers==== ----
 The GL Dist tab specifies the GL Account Distributions of your Invoice amount.
@@ Line 105: / Line 100: @@
 . If a PO Receipt is being invoiced, the account number will be the GL account specified on the PO line item.
-====Change GL Distributions====
+====Change GL Distributions==== ----
 If you want to change the GL Distribution from the auto-balance account, click the ADD button and add another account and amount.
@@ Line 113: / Line 107: @@
 '''The Invoice Total and Distribution Total must match before the AP Invoice can be saved.'''
-====Setting Default Accounts====
+====Setting Default Accounts==== ----
 You may set a default account for any vendor by going to the Organizations screen and clicking on the Sold From attribute once you have selected the vendor.  Enter the account in the Default Acct field.
@@ Line 121: / Line 114: @@
 If the default account is incorrect (or has changed), you can click the '''Clr Def''' button to delete the default account.
-===PO Receipts Tab===
+===PO Receipts Tab=== ----
 The PO Receipts Tab is used to select which received PO lines should be linked to the AP Invoice. While creating a new AP Invoice, the Start Date and End Date fields on this tab can be used to load all lines that have been received on a PO during the entered date range. After clicking "Load", the date fields will disappear.
@@ Line 129: / Line 121: @@
 '''Inv Cost''' - This field is used to adjust the cost of the part if the invoice cost differs from the receipted cost.  '''It does not affect the cost of the part in inventory.''' Entering a different cost here will properly clear out the PO clearing account and will divert the over/under amount to the PO variance account.
-===Payments Tab===
+===Payments Tab=== ----
 The payments tab keeps tracks of the payments for that invoice.
 [[File: AP_Invoice_Master_Payment_Screen.png]]
-===Void AP Invoices===
+===Void AP Invoices=== ----
 An AP Invoice may be voided if a payment has not been generated for it.

@@ Line 2: / Line 2: @@
 ===General Information===
 '''Default Menu Location''' Transaction >> Accounts Payable >> AP Invoice Master
@@ Line 27: / Line 28: @@
 [[File: AP_Invoice_Master_Screen.png]]
 ----
 '''Voucher''' - Voucher
@@ Line 78: / Line 80: @@
 [[File: AP_Invoice_Master_Detail_Screen.png]]
 ----
 ====General Information====
 The GL Distribution Tab is there to assign the correct corresponding accounts for the invoice.
@@ Line 86: / Line 90: @@
 ====Account Numbers====
 The GL Dist tab specifies the GL Account Distributions of your Invoice amount.
@@ Line 101: / Line 106: @@
 ====Change GL Distributions====
 If you want to change the GL Distribution from the auto-balance account, click the ADD button and add another account and amount.
@@ Line 108: / Line 114: @@
 ====Setting Default Accounts====
 You may set a default account for any vendor by going to the Organizations screen and clicking on the Sold From attribute once you have selected the vendor.  Enter the account in the Default Acct field.
@@ Line 115: / Line 122: @@
 ===PO Receipts Tab===
 The PO Receipts Tab is used to select which received PO lines should be linked to the AP Invoice. While creating a new AP Invoice, the Start Date and End Date fields on this tab can be used to load all lines that have been received on a PO during the entered date range. After clicking "Load", the date fields will disappear.
@@ Line 122: / Line 130: @@
 ===Payments Tab===
+----
 The payments tab keeps tracks of the payments for that invoice.
@@ Line 128: / Line 136: @@
 ===Void AP Invoices===
 An AP Invoice may be voided if a payment has not been generated for it.

@@ Line 22: / Line 22: @@
 .  Print a Manual Check for an invoice.
-.  Set up [Recurring Payables | Recurring Payables].
+.  Set up [[Recurring Payables | Recurring Payables]].
 .  Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice.

← Older revision		Revision as of 18:41, 8 July 2022
Line 136:		Line 136:
	The invoice will be marked with VOID and the GL entries will be reversed.		The invoice will be marked with VOID and the GL entries will be reversed.

−	~~{{color box\|Yellow\|~~Once an invoice is voided, you cannot do anything with it.}}	+	'''Once an invoice is voided, you cannot do anything with it.'''
−	~~{{color box\|Yellow\|Default color for this text}}~~