Positive Pay

General Information

Default Menu Location: Transaction>> Accounts Payable >> Positive Pay

Screen Name: APPOSITIVEPAY

Function: Adjutant will generate a Positive Pay .csv file based on check payments made in the system that can be sent to a bank.

Once generated, the Positive Pay csv file will be saved in the AP_PP_Exports folder contained in the Adjutant Folder.

Format

There are three formats used:

OLDPP - The traditional positive pay format containing transaction type, routing number, check date, number, amount and vendor.

NEWPP - The new format containing the account number, routing info, check number, date, amount, a check code (320 for active check, 370 for voided), and the vendor.

ATPP - The new format containing the account number, check number, dollar amount, date, issue/void incidator (I or V), and vendor information. This format is compatible with BBVA Compass Bank.

PP2 - Alternate format containing transaction type, account number, check number, date, amount, and vendor name.

The Positive Pay screen will indicate which format is currently being used for the selected bank account.

Reset Date

Once you generate the positive pay file, the checks will be marked as "Processed". If you need to redo a positive pay file, you can reset the date of the processed flag using the Reset Date function. This will allow you to generate another file.

File Examples

OLDPP Format

V,123456-987654,12-29-2023,10006,1357.21,,ACME Hardware
I,123456-987654,10-23-2026,10007,799.00,,Oscorp Promotional Products Advanced 

NEWPP Format

111000614,123456-987654,10006,12-29-2023,1357.21,370,ACME Hardware
111000614,123456-987654,10007,10-23-2026,799.00,320,Oscorp Promotional Products Advanced

PP2 Format

V,123456-987654,10006,122923,1357.21,,ACME Hardware
I,123456-987654,10007,102326,799.00,,Oscorp Promotional Products Advanced

ATPP Format

123456-987654,10006,1357.21,12-29-2023,V,ACME Hardware
123456-987654,10007,799.00,10-23-2026,I,Oscorp Promotional Products Advanced